Health & Safety Coordinator
For full details of the position and an application form visit: www.cliftondiocese.com/diocese/working-for-us Closing Date Noon on Monday 5th November 2018
Extract from Job Description:
Purpose of Job
To assist the Diocese in ensuring the safety of parish priests, parishioners, visitors, employees and members of the public in respect of Diocesan property, parish events and other Diocesan undertakings.
To assist the Diocese (organisationally) and parishes in compliance with statutory requirements and insurance risk management.
The role is specifically related to parish and curial activities, however there may be some involvement with school buildings and land.
Health and Safety
Survey and on-going review of parish and curial properties to ensure improvements in safety and, as far a reasonably possible, compliance with legal and Diocesan requirements including (though not limited to):
- Fire Risk Assessments
- Other relevant Risk Assessments
- Health and Safety
- Food Hygiene
- Control of Asbestos
- Advising upon Gas Safe Testing
- Advising upon Electrical Testing and Electrical Safety
- Parish Trips, Events and Offsite Activities
- Accident/near miss/incident reporting, recording and investigation
(Collectively “the Requirements”)
Produce and maintain written and electronic record of inspections, findings and actions taken to meet the Requirements.
Identify areas of specific concern affecting the Diocese as a whole and/or individual parishes and report these concerns and advise upon corrective action in writing to the Line Manager and/or Diocesan Trustees.
Formulate and produce reports for submission to the Line Manager, senior staff and Diocesan Trustees.
Meet with Parish Priests and/or Parish Representatives in a consultative manner to help ensure that the parish comply with the Requirements.
Keep up to date with legislation and statutory obligations in respect of all elements of this role.
Undertake risk assessments, record and monitor findings to provide a safe environment and ensure compliance.
Help review, develop, produce and update guidance and literature and relevant templates to ensure continued compliance with the Requirements.
To assist those named within the Diocesan Health and Safety Policy to undertake and comply with their duties.
Help Diocesan Trustees and senior members of staff comply with their duties in respect of the Requirements.
Provide training to trustees, clergy, parishioners and staff on the subject of the Requirements.
Be the main point of contact within the Diocese for matters relating to the Requirements.
Develop the use of, and then improve and maintain the Diocesan SharePoint site to help improve safety, provide resource and training to ensure compliance with the Requirements.
Monitor and ensure the completion of works within stated timescales where matters have been identified for compliance with the Requirements.
Undertake or assist in the induction of new staff and volunteers in respect of the Requirements.
Assist with the monitoring of schools located on Diocesan property to help ensure that they have appropriate procedures in place.
Advise and assist parishes in respect of offsite activities and one-off events and assist and encourage parishes to comply with any requirements required by the Diocesan Insurers.
Aid colleagues in the Property Services Department, assist parishes in arranging for building and maintenance works to ensure compliance with the Requirements.
Ensure compliance with the current Construction Design Management regulations for building works undertaken by the Property Services Department and assist parishes in compliance with the Regulations.
Report any issues of concern/significance to the Line Manager or Property Surveyor.
Work, liaise and coordinate with the Line Manager, Property Surveyor, Property Support Surveyor, Property Management Officer and other members of staff who may have related responsibilities.
Liaise with the Diocesan Safeguarding Department as appropriate.
Provide similar assistance in respect of Diocesan school properties on an occasional basis.
Providing assistance to other members of the Property Services Department as may be reasonably required.
Provide administrative support to other Diocesan Departments as directed by the Line Manager.
Any other work reasonably requested by the Line Manager.
Knowledge, Skills and Experience
- Ability to demonstrate a good understanding of building construction and methods of inspection
- Experience of working with a diverse portfolio of properties including complex buildings and heritage assets
- A good working knowledge of appropriate legislation and particularly health and safety legislation and approved codes of practice)
- A general understanding of building construction that may be found across the Diocese
- Strong interpersonal skills with the ability to work with a diverse range of individuals from varying backgrounds
- A good communicator with the ability to speak to individuals and groups of people from differing backgrounds and with differing levels of experience
- The ability to convince others who may not share or understand the need for compliance in health and safety related matters
- The ability to innovate, educate, train and advise, and look for ways to extend the parish knowledge base, deliver training, and disseminate information to people whose skills might lay elsewhere
- Excellent organisational skills with the ability to write clear and concise reports and keep accurate records
- The ability to set and work within financial constraints and budgets
- Timely monitoring to ensure matters and works are satisfactorily completed
- Able to work as part of a team, yet also independently without the need for close supervision
- A willingness to work outside of normal hours if required and travel as required
- The ability to advise upon health and safety policies and procedures
- The ability to liaise effectively and positively with regulatory and statutory authorities
- An understanding of civil liability and the relationship between risk management and insurance
- Experience in developing and implementing a health and safety management system
- Experience of investigating incidents and producing reports
- An understanding of the historic built environment and the restrictions that may be placed upon buildings as a result
- Experience of working within the charity or voluntary sector
Some knowledge and understanding of the following would be beneficial:
• Part M of the Building Regulations
- LOLLER, legionella risk assessment and suspended items
• Equalities Act and its relevance to the use of Churches and other Diocesan buildings
• Environmental matters and legislation
• Safeguarding of children and vulnerable adults